Come work at a place where you have a direct impact on the quality of life for Kent residents, business owners and visitors alike!
We are currently accepting applications for the position of Accounting Technician in the Facilities Division of our Parks, Recreation and Community Services Department. The ideal candidate will have administrative support experience, with specific work experience related to the maintenance of complex financial records and the processing of accounts payable and receivable. In addition, the successful candidate will have proven organizational skills and the ability to provide courteous and effective service to various internal and external customers. If this describes you, we welcome your application for this position!
**A cover letter and resume are required with your online application in order for your application to be considered complete. Uploading your resume to auto-fill portions of the application does not automatically attach it to your application. Incomplete applications will not be considered for this position. Please note that you cannot attach documents to your application after it has been submitted. If you have any questions or concerns regarding your online application, please call our office at (253) 856-5270 and we will do our best to assist you.**
This recruitment process will consist of a panel interview. A test may also be administered in order to narrow down the candidate pool. Dates for these processes have not been established, but candidates will be notified once the schedules are determined.
This is a full-time, benefited position represented by the AFSCME bargaining unit. The City may establish a non-ranked applicant pool for this classification that would be in effect for up to 12 months.
This job posting is open until filled with a first review date of Monday, August 22.
$4,895- 5,958 per month, depending on qualifications.
Under the direction of the Parks Accounting Manager or designee, the incumbent will perform a variety of technical accounting tasks and perform administrative support duties for the Facilities division in the Parks, Recreation and Community Services department.
Work is characterized by a variety of technical and complex accounting and recordkeeping duties. Duties and responsibilities include, but are not limited to, processing and maintaining payroll; collecting, reconciling, and correcting requisitions, invoices, and statements; verifying that goods being paid for have been received; processing accounts payables and receivable; preparing journal entries; researching invoices without requisitions; troubleshooting discrepancies on invoices; preparing purchase orders; processing reimbursements; and maintaining complex departmental files. The incumbent is also required to apply advanced skills with spreadsheet and database software in performing technical duties and preparing reports. The incumbent is frequently required to perform work under pressure for deadlines. The incumbent is also expected to provide the primary telephone and front desk coverage for the division, provide assistance to customers, distribute incoming mail, ordering office supplies, register staff for memberships and training courses, and providing basic clerical responsibilities of compiling, collating, and duplicating information.
Work is performed under general supervision. The supervisor defines objectives, priorities, and deadlines; and assists the incumbent with unusual situations, which do not have clear objectives or precedents. The incumbent plans and carries out assignments and handles problems and deviations in accordance with instructions, policies, procedures, and/or accepted practices. Work is evaluated for technical soundness and conformity to practice and policy.
ESSENTIAL DUTIES AND RESPONSIBIILITIES:
Serve as the departmental liaison to assist facilities employee for their time entry into the City’s time keeping system.
Trouble shoot invoices without requisitions, determine where they belong, and send them to appropriate work groups; prepare correcting journal entries as necessary and make journal entries if a monetary amount needs to be moved from one account to another because of budget changes or incorrect data entry.
Make service to vendors as requested, order name plates as requested by departments
Monitor and maintain the badging and access control system by creating badges and assigning established access privileges within City guidelines; monitors security access of employees City-wide, troubleshoot issues with security access. Enter and maintain data within the system, respond to confidential requests for employee badge usage when appropriate, produce transaction reports as requested, and undergo periodic purge of badging information within state public records guidelines. On occasion, will coordinate with the system vendor and Information Technology department to resolve complex issues or implement new structure. Solely responsible for building access scheduling, security settings and other access requirements.
Maintain and update complex spreadsheets relating to assigned duties.
Verify, balance, and adjust invoices to prepare for purchase orders and send out appropriate paperwork for new vendors; prepare purchase orders for payment making sure to obtain proper signatures based on departmental and city guidelines; prepare, separate, and make copies of purchase orders and invoices for payment.
Enter purchase orders into accounts payable system while following guidelines for accuracy and timelines; run necessary reports and reconcile purchase order batch.
Assist in maintaining the files containing documents including, but not limited to, purchase orders, payroll records, telecommunications bills, and contracts; maintain and update the computer publications library; prepare outdated material for storage and label with destroy dates.
Establish and maintain interrelated filing systems including, but not limited to, the tenant leases and projects.
The incumbent has the primary responsibility to answer telephones; greet visitors; provide information and assistance to callers; take messages or refer customers to appropriate personnel; scan and/or copy materials; order and stock office supplies.
Scheduling meeting rooms, ensuring proper room setup, and prepare weekly meeting room calendar
Assist in responding to questions or complaints from tenants in the various facilities and researching rules and regulations that apply.
Responsible for checking out motor pool cars; organize key boxes; check out keys and parking passes; and assist in solving parking issues.
Type correspondence, memoranda, forms, and other documents from typed or handwritten sources; proofread and edit materials, as required.
Receive, sort, and distribute incoming and outgoing mail; distribute public information and bulk mailing materials.
Coordinate assigned accounting activities with other City financial functions.
Attend meetings, seminars, conferences, and training as appropriate; maintain a current understanding of each division’s functions and programs; and represent the division as required.
Actively support the vision, mission, values and goals of the department and the City.
PERIPHERAL DUTIES AND RESPONSIBILITIES:
Perform related duties as assigned.
SUCCESSFUL INCUMBENTS FOR THIS POSITION WILL:
HAVE THE KNOWLEDGE OF:
Municipal government policies, procedures, and structure; and applicable local, state and federal laws, codes, regulations, and ordinances
Principles, practices, and procedures of governmental accounting and bookkeeping
Financial and statistical recordkeeping techniques
Technical aspects of field of specialty
Basic administrative research methods and practices
Basic budget procedures including preparation, monitoring, transfers, and reporting
Basics of the HVAC system, elevator system, building security systems, and basic building maintenance
BE SKILLED IN:
Using computer spreadsheets and databases in the analysis and review of financial information
Performing calculations in accordance with applicable rules and standards; add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, and percent
Using correct English grammar, spelling, punctuation, and vocabulary as it pertains to the job
Demonstrating effective interpersonal skills in a tactful, patient, and courteous manner
Working with large volumes of detailed material efficiently and accurately
Effectively communicating technical ideas in layperson’s terms
Planning, prioritizing, and organizing work in order to meet schedules and timelines
Composing, editing, and assembling diverse data, correspondence, and reports
Working on multiple tasks and/or projects simultaneously
HAVE THE ABILITY TO:
Read, comprehend, apply, and explain general rules, instructions, procedure manuals, governmental regulations, City policies, and procedures
Effectively utilize modern office practices, procedures, and equipment listed below including, but not limited to, personal computers and related software such as word processing and database and spreadsheet programs
Work confidentially with discretion
Understand and follow oral and written directions
Apply bookkeeping and financial recordkeeping principles to the accurate maintenance of complex financial and accounting records
Process financial documents rapidly and accurately
Maintain records, reports, and data
Use proper telephone etiquette and techniques to properly assist a diverse assortment of inquiries and persons
Communicate effectively both orally and in writing
Establish and maintain cooperative and effective working relationships with others
Deal with problems involving several variables in standardized situations
Analyze situations accurately and adopt an effective course of action
Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Complete work despite many interruptions
Process large volume of error-free work in a timely manner
Respond to common inquiries and complaints
Define problems, collect data, establish facts, and draw valid conclusions
SKILLS FOR THE POSITION MAY BE GAINED THROUGH EDUCATION, CERTIFICATION, RELEVANT JOB EXPERIENCE or a COMBINATION, SUCH AS:
High school diploma, or equivalent, supplemented by two (2) years of college level courses or training in business, bookkeeping, accounting, or related field; and
Three (3) years of increasingly responsible administrative support, accounting, bookkeeping, or related experience involving the maintenance of complex financial records and statistics.
LICENSES AND OTHER INFORMATION:
Valid Washington State driver’s license, or the ability to obtain within thirty (30) days of employment
Must successfully pass a position relevant background check
MACHINES, TOOLS, AND EQUIPMENT USED:
Typical business office machinery and equipment including, but not limited to, personal computer and related software including Windows software, printer, copy machine, multiline telephone, fax machine, copy machine, calculator, and other equipment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit for extended periods of time; use hands to finger, handle, or feel; and talk and hear normally with or without mechanical assistance. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 30 pounds with or without assistance, frequently lift and/or move 30 to 50 pounds with or without assistance, and occasionally lift and/or move 50 pounds or more with or without assistance.
Specific vision abilities required by this job include close, distance, and peripheral vision; depth perception; and the ability to adjust focus.
Work is performed in a typical office environment subject to evening work to meet critical timelines. While performing the duties of this position, the incumbent is subject to multiple interruptions by telephones and walk-ins by employees and citizens; and may be exposed to individuals who are irate or hostile. The noise level in the work environment is usually moderate.
The City of Kent is an Equal Opportunity Employer.
Pay: $58,740 to $71,496/year
August 22.</b></u></p><p><p><u><b></b></u></p><p><span>$4,895- $5,958 per month
Job Status: Full Time
Job Reference #: R728