Job Description

Come work at a place where you have a direct impact on the quality of life for Kent residents, business owners and visitors alike!

We are currently accepting applications for the position of Accounting Technician in the Public Works Department. The ideal candidate will have administrative support experience, with specific work experience related to the maintenance of complex financial records and the processing of accounts payable and receivable. In addition, the successful candidate will have proven organizational skills and the ability to provide courteous and effective service to various internal and external customers. If this describes you, we welcome your application for this position!

**A cover letter and resume are required with your online application in order for your application to be considered complete. Please note that you cannot attach documents to your application after it has been submitted. If you have any questions or concerns regarding your online application, please call our office at (253) 856-5270 and we will do our best to assist you.**

This recruitment process will consist of a panel interview. A test may also be administered in order to narrow down the candidate pool. Dates for these processes have not been established, but candidates will be notified once the schedules are determined.


This is a full-time, benefited position represented by the AFSCME bargaining unit. The City may establish a non-ranked applicant pool for this classification that would be in effect for up to 12 months.

SALARY:

$5,603.00 - $6,819.00 monthly, depending on experience

For a listing of benefits, please use the following link: Employee Benefits | City of Kent (kentwa.gov)

Additional information may also be found in the AFSCME contract, which you can access at Human Resources | City of Kent (kentwa.gov)

GENERAL PURPOSE:

Under the direction of the Accounting Manager, perform a variety of accounting duties, including but not limited to payroll, journal entries, accounts payable, contracts and cost accounting functions; assist in administering the CityWork Asset Management System for Public Works Operations; and perform other accounting duties not requiring the immediate attention of the manager. 

Work is characterized by a variety of difficult and complex administrative and technical accounting and recordkeeping duties in support of Public Works Operations. Duties include, but are not limited to: collecting and organizing information from multiple sections of Public Works Operations, facilitating proper recordkeeping in accordance with applicable rules and standards, responding to questions from employees when verifying documentation, data processing for CityWorks System, reconciling detailed reports, performing special projects as assigned, reviewing and verifying labor distributions and equipment cost distribution, allocating appropriate costs by preparing month end journal entries and processing accounts payable.

Work is performed under general supervision. The manager defines objectives, priorities, deadlines and assists the incumbent with unusual situations which do not have clear objectives or precedents. The incumbent plans and carries out assignments and handle problems and deviations in accordance with instructions, policies, procedures, and/or accepted practices. Work is evaluated for technical soundness and conformity to practice and policy. 

        

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Collect and organize information from multiple sections of Public Works Operations, such as work orders and other documentation providing complex groupings of assets where specific activities have been performed; validate and cross-reference hours in WorkDay, work orders and other documents to prepare for processing; facilitate proper recordkeeping in all documents in accordance with applicable laws, rules, and standards; respond to questions from employees when verifying documentation.

Serve as the department liaison for payroll for Operations; audit and verify accuracy of payroll data entry. Respond to questions regarding employee time entries, leave banks, benefits records and related information.

Perform data processing for the CityWorks Asset Management which includes work orders.

Research and recovery for damages to City property and infrastructure.

Review and verify labor distributions and equipment cost distribution for Public Works Operations and allocate appropriate costs by preparing month end journal entries; prepare interfund billings and account receivable invoices.

Prepare and maintain a variety of financial reports, data files and correspondence.

Set priorities on high volumes of work, perform numerous task assignments simultaneously and coordinate with others to meet strict deadlines.

Provide technical expertise and assistance, resolve problems, provide information and explain procedures to Public Works Operations staff.

Process and monitor hydrant meter permits. Issue refunds and billings to internal and external customers. Track hydrant usage and hydrant inventory.

Review and process all purchasing activities including, but not limited to, purchase orders, invoices, and P-card transactions.

Assist in preparing financial data related to the Public Works Operations budget as needed.

Perform special projects and research including, but not limited to, preparing financial records necessary for reimbursement from the Federal Emergency Management Agency (FEMA), as assigned.

Actively support the vision, mission, values and goals of the department and the City.

ADDITIONAL DUTIES:

Determine account coding for all parts, allocate cost into the appropriate budget, research discrepancies and reconcile costs with the budget.

Assist in Fleet purchases, surplus, disposal and/or selling of vehicles and equipment as necessary.

PERIPHERAL DUTIES:

Perform related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

KNOWLEDGE OF:

  • Basic bookkeeping, statistics and accounting principles, practices and procedures

  • Modern office practices, procedures and equipment

  • Windows-based computer software applications and accounting and payroll systems

  • Municipal organization, operations, policies and objectives; and applicable local, state and federal laws, codes, regulations and ordinances

  • Basic administrative research and analysis methods and practices

  • Interpersonal skills using tact, patience and courtesy

  • Correct English usage, grammar, spelling, punctuation and vocabulary as it pertains to the job

SKILLED IN:

  • Demonstrating effective interpersonal relations using tact, patience and courtesy at all times

  • Effectively organizing ideas through the use of oral and written communications

  • Effectively communicating technical ideas in layperson’s terms

  • Planning, prioritizing and organizing work in order to meet schedules and timelines

  • Electronic and hardcopy recordkeeping techniques and requirements

  • Using proper telephone techniques and etiquette to properly assist a diverse assortment of inquiries and persons

  • Composing, editing and assembling diverse data, correspondence and reports

  • Using computer spreadsheets and databases for analysis and review of complex information

  • Working on multiple tasks and/or projects simultaneously

  • Working with large volumes of detailed written material and data efficiently and accurately

ABILITY TO:

  • Perform complex payroll-related calculations in accordance with applicable rules and standards

  • Respond to inquiries and complaints

  • Analyze situations accurately and adopt an effective course of action

  • Effectively present information and respond to questions from managers, employees and customers with diplomacy and tact

  • Understand and follow oral and written instructions

  • Work independently with little direction

  • Plan and organize work

  • Work effectively on several projects concurrently

  • Establish and maintain cooperative and effective working relationships with others using tact, patience and courtesy

  • Work confidentially with discretion

  • Apply specific rules, policies and procedures of the City, Department and Public Works Operations

  • Operate a variety of standard office equipment

  • Prepare and maintain a variety of records and reports accurately and efficiently

  • Define problems, collect data, establish facts and draw valid conclusions

  • Apply common sense understanding to solve practical and complex problems

  • Read, comprehend, interpret, apply and explain appropriate rules, regulations, instructions, procedural manuals, policies and contracts

  • Prepare, proofread and edit reports, correspondence, memoranda and procedural manuals

  • Complete work in spite of many interruptions

  • Respond to common inquiries and complaints from customers

SKILLS FOR THE POSITION MAY BE GAINED THROUGH EDUCATION, CERTIFICATION, RELEVANT JOB EXPERIENCE or a COMBINATION, SUCH AS:

Education:  Graduation from high school, general education degree (GED), or equivalent, supplemented by two (2) years of college level courses in business, bookkeeping, accounting or related field; and

Experience: Three (3) years of increasingly responsible accounting, bookkeeping or related experience involving the processing and maintenance of complex financial and statistical records and/or work in related computer software applications.

LICENSES AND OTHER REQUIREMENTS:

  • Valid Washington State driver’s license is desirable

  • Technical software support experience is highly desirable

  • Must successfully pass a position specific background inquiry

MACHINES, TOOLS AND EQUIPMENT USED:

Typical business office machinery and equipment used include, but are not limited to, personal computer, printers, telephone, fax, copy machine and calculator.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is required to sit and work on a computer for extended periods of time; use hands to finger, handle or feel; talk and hear normally with or without mechanical assistance. The employee may occasionally lift and/or move up to 50 pounds with or without assistance. Specific vision abilities required by this job include close, distance, color and peripheral vision; depth perception; and the ability to adjust focus.

WORKING CONDITIONS:

Work is performed primarily in an indoor environment. When performing work in the office, the employee is subject to frequent interruptions by employees, telephone calls and interoffice activities. The incumbent may also be exposed to individuals who are irate or hostile. The noise level in the work environment is usually moderate except in emergency situations.

The City of Kent is an Equal Opportunity Employer.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online