Job Description

Come work at a place where you have a direct impact on the quality of life for Kent residents, business owners and visitors alike!

The City of Kent is currently accepting applications for a term-limited temporary (TLT) Capital Facilities Project Coordinator in our Parks, Recreation and Community Services Department. This position is funded through December 31, 2024.

The ideal candidate will have at least four (4) years of increasingly responsible related work experience and be able to effectively plan and design tasks for parks capital improvements projects throughout the City of Kent.  Leadership and project management skills are essential for success in this position. At least one (1) year of public sector work experience and Project Management Institute Project Management Professional (PMP)® certification are preferred. 

**Please note that, in addition to completing the application, you must attach your cover letter and resume for your application to be considered complete. Uploading your resume to complete portions of the application does not automatically attach it to your application. You must attach the cover letter and resume as a separate step in the process, along with any other documents you want to submit. Incomplete applications will not be considered for this position. If you have technical difficulties or if you have questions about completing your application, please contact our office at (253) 856-5270 from Monday through Friday between 8 a.m. and 5 p.m. and we will do our best to assist you.**

This is an overtime exempt, benefited position that is not represented by a union. This position is open until filled.  A first review of applications will take place on or after January 27.

The selection process for this position may consist of a phone screen and up to two panel interviews. Dates for these processes have not yet been established, but they will be communicated to candidates as soon as they are finalized.

SALARY:

$7,376.00- 9,006.00 per month, depending on experience

For a listing of benefits, please use the following link: Employee Benefits | City of Kent (kentwa.gov)

GENERAL PURPOSE:

Under the direction of the Senior Capital Facilities Projects Manager, perform a variety of professional duties related to the coordination and management of the City’s Capital Facilities Improvement projects and related Facilities programs.

Work is characterized by professional level duties associated with the research, planning, development and administration of the City Capital Facilities projects. Incumbent ensures that the City’s Capital Facilities projects are planned and developed in compliance with various regulations and City ordinances, goals and objectives and policies. Incumbent is responsible for preparing cost estimates and recommendations, administering consultant and construction contracts, presenting reports and reviewing various plans and designs for capital improvement and construction developments. Incumbent is also responsible for communicating with, developers, outside agencies and other employees of the City, and planning and coordinating tasks for projects as assigned.

Incumbent and supervisor work together to develop the deadlines, projects, and work to be completed. Incumbent is responsible for the work, plans and carries out the assignment, resolves most conflicts that arise, coordinates work with others, and interprets policies on own initiative in terms of established objectives. Incumbent keeps supervisor informed of progress, potentially controversial matters, or far-reaching implications. Work is reviewed only in terms of feasibility, compatibility with other work, or effectiveness of results.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Manage Capital Improvement and major maintenance projects; develop and maintain project design and construction schedules; develop strategy for reestablishing schedule when projects fall behind; alert supervisor when timelines are not being met; produce needed documents for permit process; apply for and procure necessary permits.

Coordinate project design and construction elements with user groups, other effected City departments, other agencies and the general public; act as liaison between end users and contractors on City projects.

Meet with City personnel as necessary on capital construction projects and studies to assure needs are being met by proposed designs and specifications; prepare informational materials and make related presentations to City staff, various staff organizations, elected officials and public groups.

Assure proper communication at key intervals between consultants, contractors, department heads and others; provide written and verbal reports, updates, project status and issues on a regular basis to supervisor and other effected parties in a timely and accurate fashion.

Establish and maintain project files; make certain project information is transferred to building file upon completion of work.

Conduct review of architectural plans for City projects; perform regular inspections of construction projects to ensure compliance with plans and specifications, City ordinances, State laws, safety requirements and other applicable standards; check appropriateness of materials and methods used in construction.

Control project costs; monitor budgets and payments to consultants and contractors; establish anticipated cash flow requirements for larger projects; alert supervisor if project appears to be exceeding budget or if cash flow forecasts need to be reviewed.

Develop and maintain project budget; provide cost estimates for various projects; develop specifications and preliminary cost estimates on major projects requiring outside consulting assistance.

Review consultant contractor payment requests for accuracy and completeness; certify that the pay requests correctly reflects the amount of work completed and forward payment request, with recommendation, to Division Manager for approval.

Negotiate, prepare, administer and monitor consultant and construction contracts to assure compliance with specifications, timelines and City Ordinances and policies; initiate and administer consultant selection process; draft Request For Proposals (RFP) and Request For Qualifications (RFQ); develop scopes of work; draft contract language; process change order requests; assure compliance with City’s risk management requirements; perform bid analysis and make recommendations for award.

Perform functions on City projects; write specifications; provide space planning and programming services for City departments; make recommendations for space allocation in City buildings; develop recommendations for site plans, building materials, and construction methods; assist with the production of master plans and conduct related studies.

Perform research on materials, methods and similar items related to capital projects; analyze materials for longevity, durability, cost suitability and appearance; perform research on code issues; perform analysis of existing structures; develop design solutions for identified problems where appropriate.

Assist Supervisor with development and/or revision of policies, procedures, standards relating to facility planning and capital improvement programs; and assist with the development of a Capital Facilities Program.

Actively support the vision, mission, values, and goals of the department and the City.

PERIPHERAL DUTIES AND RESPONSIBILITIES:

Perform related duties as assigned.

SUCCESSFUL INCUMBENTS FOR THIS POSITION WILL:

HAVE THE KNOWLEDGE OF:

  • Facilities and general management principles, practices and techniques

  • Modern office practices, procedures, and equipment including personal computers and related software.

  • Contracts, engineering, property, project management principles, practices and techniques

  • Preparation of construction drawings and specifications

  • Contracts and complex bid specification requirements and processing

  • Applicable laws, codes, permit and bidding requirements

  • Correct usage of English grammar, spelling, punctuation and vocabulary as it pertains to the job

  • Effective oral and written communication skills

BE SKILLED IN:

  • Using methods, equipment, computer software, and materials, including the use of computer-aided design and drafting equipment (CADD)

  • Using interpersonal skills using tact, patience, and courtesy

  • Preparing and delivering oral presentations

  • Analyzing, preparing, and reviewing technical engineering plans, drawings, specifications, and estimates

  • Maintaining records and preparing reports

HAVE THE ABILITY TO:

  • Manage multiple projects concurrently

  • Estimate construction costs; control project costs; administer design and construction contracts within budgets; analyze budgets

  • Schedule and coordinate improvement projects for City facilities.

  • Evaluate existing facilities, define deficiencies, and design or contract for the improvements to existing or new facilities

  • Read, review, understand, and interpret construction plans, and specifications

  • Develop complex bid specifications and contract documents; assist in the award of contracts

  • Manage capital improvement projects and coordinate the application for required permits and resulting permit compliance

  • Maintain current knowledge of technological advances in the field.

  • Research, analyze, understand and implement technical data

  • Understand and interpret blueprints, shop drawings, plans, technical specifications, laws and code requirements, policies and regulations

  • Identify design and construction errors and concerns and recommend solutions

  • Compose, proofread, and edit correspondence, planning documents and reports

  • Work independently with minimum direction

  • Analyze situations accurately and recommend effective courses of action

  • Prepare complete and accurate reports and records

  • Maintain project schedules

SKILLS FOR THE POSITION MAY BE GAINED THROUGH EDUCATION, CERTIFICATION, RELEVANT JOB EXPERIENCE or a COMBINATION, SUCH AS:

Education: Bachelor’s Degree in Project Management, Construction Management, Engineering, or related field; and

Experience: Four (4) years of planning/management of capital facilities improvement projects, with experience in construction contract administration or project management experience.

LICENSES AND OTHER INFORMATION:

  • Valid Washington State Driver's License, or the ability to obtain within thirty (30) days of employment

  • Must successfully pass the City's pre-employment driver's records check; successfully complete the City's Defensive Driving Course; and maintain an excellent driving record

  • Valid First Aid/CPR Card, or ability to obtain within six (6) months of employment

  • Must successfully pass the City's pre-employment substance abuse screening

  • Must successfully pass a position specific background inquiry

  • One (1) year of Public Sector experience is desirable

  • Preferred: Project Management Institute Project Management Professional (PMP)® certification

MACHINES, TOOLS AND EQUIPMENT USED:

Typical business office machinery and equipment including, but not limited to, personal computer, telephone, fax machine, copy machine, calculator, projector, typewriter.

Also required to operate City vehicles to travel or use at facilities and construction sites, as needed, to perform duties and responsibilities

PHYSICAL DEMANDS:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to manipulate, handle or feel. Employee is frequently required to sit and reach with hands and arms. Employee is occasionally required to walk, including on uneven surfaces; stand; climb; or balance on ladder or stepping stool; stoop, kneel, crouch or crawl; lift and/or move up to 25 pounds with or without assistance. Employee is occasionally required to use hand tools needed to remove vegetation.

Specific vision abilities required by this job include close, distance, color, and peripheral vision; depth perception; and the ability to adjust focus.

WORKING CONDITIONS:

Work is performed in an office environment with some work performed in the field. Incumbent will occasionally work in inclement weather. Incumbent may be exposed to individuals who are irate, distraught or hostile. May be required to drive a City vehicle to a variety of facilities and construction sites to inspect, observe and evaluate projects. The noise level in the work environment is usually moderate in the office and loud in the field. The person in this position is required to work the hours necessary to best meet the needs of their projects. The work is usually performed during regular business hours, but evening, holiday, or weekend work may occasionally be required.

The City of Kent is an Equal Opportunity Employer.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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