Finance Deputy Director
Come work at a place where you have a direct impact on the quality of life for Kent residents, business owners and visitors alike!
The Finance department serves both internal and external customers by providing a broad range of services and information. Core operational services include B&O tax, customer service, utility billing, payroll, debt and investment management, accounting, financial reporting, budget, internal audit, and accounts payable and accounts receivable.
The Deputy Director, at the direction of the Finance Director, will be directly responsible for oversight of Customer Service, Accounting and Reporting, and Tax divisions within the department as well as several administration functions having department-wide impact. The incumbent will have the responsibility of leading, mentoring, and supporting the employees of the department.
The Deputy Director shall demonstrate behavioral competencies that support the department's overall performance and further its impact on the city, departments, and the customers it serves.
Additionally, the successful candidate will have the ability to bring a community focus and community-building approach to the delivery of technical work, the ability to effectively write, present and translate complex information to diverse external audiences, and the ability to use visionary thinking, innovation and planning to influence departmental and organizational outcomes.
**This is a full-time non-represented and overtime exempt position. A cover letter and resume are required with your online application in order for your application to be considered complete. Uploading your resume to auto-fill portions of the application does not automatically attach it to your application. Incomplete applications will not be considered for this position. Please note that you cannot attach documents to your application after it has been submitted. If you have any questions or concerns regarding your online application, please call our office at (253) 856-5270 and we will do our best to assist you.**
This position is open until filled. A first review of applications will take place on or after March 14.
$11,601.00 - 14,100.00 per month, depending on experience
Under the direction of the Finance Director, plan, organize, and manage the day-to-day operations of the of the Finance Department. Incumbent is responsible for supervising division managers who oversee Customer Service, Financial Planning, Accounting and Reporting, and Tax.
Work is delegated by the Finance Director and may include management, administrative, and supervisory responsibilities for the department, including directing and evaluating the operation of the department. Duties and responsibilities include interviewing, hiring, training and mentoring employees; planning, assigning, and directing work; performance evaluations; rewarding and disciplining employees; addressing complaints and resolving problems. Incumbent ensures efficiency and compliance with applicable federal, state and local laws, regulations, policies and procedures, GAAP, GASB and BARS. Incumbent also assists with the implementation of departmentwide processes, procedures, and technology solutions. Incumbent must possess a high level of integrity and honesty as well as a strong customer service approach.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Participate in the administration of the overall department organization as assigned by the Director. Coordinates implementation of strategic work plan directives and key initiatives. Direct the preparation and maintenance of a variety of narrative and statistical reports, records and files related to assigned divisions and programs; conduct special reports on a variety of matters at the request of the Director.
Manage, supervise and evaluate the performance of assigned staff (at managerial as well as represented staff); interview potential candidates and make hiring recommendations; recommend reassignments and disciplinary actions; arrange for appropriate employee training opportunities to provide for employee development and advancement.
Oversee the City’s tax program including B&O tax - gross receipts and square footage, business licenses, and utility, gambling, and admissions taxes. Review and recommend updates to the City tax code, business rules, tax returns, schedules and other documents governing the City’s tax program.
Oversee the accounting and reporting functions of the City including payroll, accounts payable, general ledger, cash and investments, debt management, and preparation of the annual comprehensive financial report (ACFR).
Oversee customer service, including customer-focused services for meter reading, utility billing, special assessment billing, accounts receivable and general cashiering for all monies due the city, and services to city departments for purchasing, stores, postage and other support service functions.
Provide assistance to the Finance Director in preparation for Council and Council Committee meetings by preparing technical analysis, narratives, and recommendations; make presentations to City Council and advisory committee/board meetings.
Perform the duties on behalf of the Finance Director as required.
Oversee internal communication of goals, plans and progress of various departmental divisions in support of the department's mission and business plan; use internal communication to create a sense of team, common mission, culture, and celebration.
Communicate with other departments and outside agencies to resolve problems, provide information, explain accounting procedures, and discuss data anomalies or status in progress of special assignments. Assist department directors in financial development and implementation of department goals, objectives and short- and long-term plans.
Actively support the vision, mission, values, and goals of the department and the City.
PERIPHERAL DUTIES AND RESPONSIBILITIES:
May serve as acting Finance Director in the Director’s absence as assigned.
Perform related duties as assigned.
SUCCESSFUL INCUMBENTS FOR THIS POSITION WILL:
HAVE THE KNOWLEDGE OF:
Generally Accepted Accounting Principles (GAAP)
Government Accounting Standard Board (GASB) Statement
Budgeting, Accounting and Reporting System (BARS)
Annual Comprehensive Financial Report (ACFR) principles and procedures
Governmental accounting, budgeting, and reporting principles and practices
Applicable federal, state and local laws, regulations, codes and ordinances
Business and tax laws, rules and regulations related to municipal accounting
Contemporary customer service practices and technologies
Methods, procedures, policies, rules, and current practices affecting the development, maintenance, and control of financial systems
Analysis of complex financial statements and reports
Computer systems and applications related to accounting and auditing functions
Basic programming techniques and advanced spreadsheet features such as developing macros, what-if table analysis, lookup tables, pivot tables, and linking files.
Uploading and downloading files to/from a mainframe system
Spreadsheets, word processing, database, and graphic applications
Automation processes including the review, procurement, implementation and maintenance of automated financial systems and programs
City organization, operations, policies, objectives, and procedures
Financial and general management principles, practices, and techniques
Purchasing, contract, and project management principles, practices, and techniques
Principles and practices of governmental accounting, purchasing, and contract services
Automated billing and collection systems
Methods, principles, and practices of effective conflict resolution
BE SKILLED IN:
Applying principles and practices of leadership, teambuilding, motivation and common-sense management techniques
Management and supervision of assigned staff, projects, and work responsibilities
Effective oral and written communication
Effectively using interpersonal skills in a tactful, patient, and courteous manner
Operation of a computer and related complex software including spreadsheet, database, and presentation programs
Application of research and analysis methods to define and resolve financial issues
Application of internal control methods, procedures, and management
HAVE THE ABILITY TO:
Exercise a high degree of independent judgment in defining and resolving issues, policies, and procedures within scope of authority
Establish and maintain trust, confidence and effective working relationships with assigned staff, co-workers, elected officials, managers, supervisors, employees, and the public
Manage, motivate, and lead project teams, including cross functional and cross departmental teams without managerial control of the team or participants.
Create a work environment that provides coaching and mentoring support of employee’s professional growth
Work effectively on several projects concurrently
Read, interpret, apply, and explain codes, rules, regulations, policies, and procedures
Synthesize information quickly and make recommendations for policy direction with, at times, limited or imperfect information
Perform a wide variety of professional accounting duties
Analyze and prepare a variety of complex records, reports and other financial documents including financial statements, other technical financial reporting, and special reports and projects as assigned
Work confidentially with discretion
Define problems, collect data, establish facts, and draw valid conclusions; apply common sense understanding to solve practical problems
Provide technical expertise and information regarding budgeting principles, practices, and policies
Develop, modify, and recommend improvements in existing procedures and introduce new procedures to introduce efficiencies
Understand complex rules, regulations and contracts from the IRS, State, City and employee unions; ability to negotiate any of these instruments when necessary
Positively interact with diverse individuals to accomplish a common goal
SKILLS FOR THE POSITION MAY BE GAINED THROUGH EDUCATION, CERTIFICATION, RELEVANT JOB EXPERIENCE or a COMBINATION, SUCH AS:
Education: Bachelor’s degree in Accounting, Finance, or Public Administration; MPA, MBA, CPFO, CGFM, or CPA highly desirable; and
Experience: Seven (7) years of professional governmental accounting experience including five (5) years of supervisory experience including demonstrated responsibility for leading multiple units or divisions within a complex financial organization.
LICENSES AND OTHER REQUIREMENTS:
Must successfully pass a position relevant background inquiry
MACHINES, TOOLS AND EQUIPMENT USED:
Typical business office machinery and equipment including but limited to computer, telephone, fax and copy machine, and calculator .
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use arms, hands and fingers to reach, handle, feel, or operate objects, materials, tools, equipment or controls. The employee is frequently required to sit, talk and hear normally with or without mechanical assistance. The employee is occasionally required to lift in excess of 25 pounds with or without assistance.
Specific vision abilities required by this job include close, distance, color and peripheral vision; depth perception; and the ability to adjust focus.
Work is performed in a typical office environment. Incumbent may be exposed to individuals who are irate or hostile and may be subject to long hours or required to attend evening meetings. The noise level in the work environment is usually moderate.
The City of Kent is an Equal Opportunity Employer.