Operations Analyst- Parks Maintenance Division
Come work at a place where you have a direct impact on the quality of life for Kent residents, business owners and visitors alike!
The City of Kent is currently accepting applications for an Operations Analyst position in our Parks, Recreation, and Community Services Park Operations Division.
The incumbent in this position will be responsible for performing a variety of difficult and complex accounting and contracting duties. The ideal candidate will be able to keep detailed and accurate records; possess exceptional accounting skills; and be able to independently problem solve in a fast-paced work environment. The Park Operations Division is responsible for managing and maintaining over 120+ properties and over 1,200 acres of City Parks infrastructure and this position is an integral part of the Park Operations Division management team.
The selection process for this position will consist of an online exam and panel interviews. Dates have not been determined, but they will be announced to candidates as soon as possible. A second interview will be scheduled for finalists.
This position is covered by the AFSCME bargaining unit. An unranked eligibility list may be established at the conclusion of the selection process. This list would then be in effect for up to 12 months.
**A cover letter and resume are required with your online application in order for your application to be considered complete. Uploading your resume to auto-fill portions of the application does not automatically attach it to your application. Incomplete applications will not be considered for this position. Please note that you cannot attach documents to your application after it has been submitted. If you have any questions or concerns regarding your online application, please call our office at (253) 856-5270 and we will do our best to assist you.**
There is one (1) full-time, benefited position that will be filled by this recruitment process. This position is an 8 AM-5 PM, Monday-Friday in-office position. Hybrid schedules will be considered after successful completion of the probationary period or after the incumbent has demonstrated that essential functions have been mastered.
This position is open until filled with a first review date of May 4.
$5,539.00- 6,737.00 per month, depending on experience
Under the direction of the Parks Accounting Manager, perform a variety of administrative, technical and operations support duties related to system access, transactions, contracts, and divisional budget balancing. Assignments may also include system support, training and analysis for a variety of complex system processes.
Work is characterized by a variety of difficult and complex accounting and record-keeping duties including, but not limited to a supporting role in the management of a division’s daily operations, but without supervisory or managerial responsibilities. Incumbent is responsible for researching and preparing monthly journal entries into the City’s financial system; monitoring expenses; and processing and maintaining payroll for the division. Performs administrative support duties such as assisting in budget research and preparation; coordinating communications for the division; assisting with special projects; ordering and maintaining equipment and supplies; assisting staff with inquiries, training, uniform orders, and billing; processing personnel changes; may provide work direction to other staff. The incumbent must be able to comprehend, interpret, and apply detailed information relating to payroll, labor distribution, purchase orders, and budget expenditures.
Work is performed under limited supervision. Supervisor sets the overall objectives and resources available. Supervisor and incumbent work together to develop deadlines for project work to be completed. Incumbent is frequently required to work under pressure to meet deadlines. The incumbent is responsible for the work plans and carries out assignments and handles problems and deviations in accordance with instructions, policies, procedures, and accepted practices. Incumbent keeps supervisor informed of progress, potentially controversial matters, or far-reaching implications. Supervisor assists employee with unusual situations that do not have clear objectives or precedents. Work is evaluated for technical soundness and conformity to practice and policy, and effectiveness of results.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Compile and analyze financial and statistical data into work hour reports, cost of each park location by size, cost per acre, and relevant financial data. Generate quarterly reports.
Response for review and receipt of division purchases, process account payable invoices, and then allocate the Operations division purchases to appropriate accounting codes. Verify prices of goods and services, sales tax status and determine total overall cost. Responsible for creating purchase orders, receiving goods and services in City’s financial software system, and approving/releasing invoices for payment by the City’s Finance department. Scan and maintain monthly statements with receipts to the City’s imaging system.
Analyze data of purchasing trends by employees and work groups. Run relative periodic reports to analyze transactions. Provide the appropriate staff with the findings through quarterly reports, charts and graphs.
Serve as the division’s Department Liaison for the City’s payroll processing. Assist manager/supervisors on troubleshooting entries into the City’s payroll system. In charge of maintaining the City’s location and tasks and work with Human Resources Analyst on updating this information in the City’s Payroll System.
Maintain detailed knowledge of City approved contract language to prepare appropriate contract agreements, working with the department staff, City’s legal department and outside vendor. Send out all contract related notices, documents and forms to appropriate federal and state agencies, outside vendors, and City departments. Ensure compliance with Federal, State and City laws and policy.
Assist in the preparation of the division budget; assist in monitoring budget expenditures; pull operating budget reports for review/analysis; review expenses for overspent budget lines with Superintendent; verify, balance, and adjust accounts as necessary.
Assist in the on-boarding of new seasonal and limited-term employees. Conduct required background checks, new employee orientation and processing of all required paperwork. Submit appropriate paperwork to Human Resources and Payroll for processing.
Analyze and audit boat launch revenues and expenses. Enter monthly journal entry to record sale of boat launch tickets and revenue received.
Calculate and maintain the monthly burdened hourly rates of employees. Utilize rates in various cost accounting reports.
Resolve administrative, technical and Park’s operations related matters not requiring the immediate attention of the Superintendent. Monitors calls, visitors, and assists customers and staff with information as appropriate when Superintendent is unavailable.
Organize and maintain Operations division records. Maintain records by the current records retention requirements.
Preparation and submittal of employee miscellaneous expense reimbursement requests, as needed.
Actively support the vision, mission, values, and goals of the department and the City.
PERIPHERAL DUTIES AND RESPONSBILITIES:
Perform related duties as assigned.
In the absence of Superintendent, the incumbent may assist the supervisors with administrative, budget, or purchasing issues.
SUCCESSFUL INCUMBENTS FOR THIS POSITION WILL:
HAVE THE KNOWLEDGE OF:
Basic bookkeeping, payroll, statistics, and accounting principles, practices, and procedures
Municipal organization, operations, policies, and objectives; and applicable local, state, and federal laws, codes, regulations, and ordinances
Methods, procedures, and terminology used in the type of accounts assigned
Basic administrative research and analysis methods and practices
BE SKILLED IN:
Effectively using oral and written communications
Using interpersonal skills effectively in a tactful, patient, and courteous manner
Using proper telephone techniques and etiquette to assist a diverse assortment of inquiries and persons
Composing and editing correspondence and reports
Assembling diverse data and preparing reports
Applying the modern office practices, procedures, and equipment including, but not limited to, personal computers and related software such as word processing and spreadsheet programs to assigned tasks
Establishing and maintaining effective and cooperative working relationships with others
Maintaining interrelated files and records
Understanding and following oral and written directions
HAVE THE ABILITY TO:
Compose, proofread, and edit general and special correspondence and reports including, but not limited to, letters, memoranda, and management reports
Assist in the preparation and monitoring of the division budget
Apply rules, policies, and procedures of specific division assigned
Plan and organize work to meet schedules and timelines
Work confidentially maintaining discretion
Analyze situations accurately and adopting an effective course of action
Read, comprehend, and explain documents such as safety rules, operating and maintenance instructions, and procedure manuals
Communicate orally with small group of clients or employees
Add, subtract, multiply, and divide at an acceptable rate of speed
Compute rate, ratio, and percent; and draw and interpret bar graphs
Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Deal with problems involving several concrete variables in standardized situations
SKILLS FOR THE POSITION MAY BE GAINED THROUGH EDUCATION, CERTIFICATION, RELEVANT JOB EXPERIENCE or a COMBINATION, SUCH AS:
High school diploma, or equivalent, supplemented by two (2) years of college level courses or training in business, bookkeeping, accounting, or related field; and
Three (3) years of increasingly responsible accounting, bookkeeping, or related experience involving the processing and maintenance of complex financial and statistical records, preferably with at least one (1) year of experience in municipal or government accounting.
LICENSES AND OTHER INFORMATION:
Incumbent must demonstrate exceptional knowledge and skill in utilizing computer applications such as Excel spreadsheets to handle large amounts of data and correlate such data as necessary to audit records, track information and solve problems
Must successfully pass a position specific background inquiry
MACHINES, TOOLS, AND EQUIPMENT USED:
Typical business office machinery and equipment used include, but are not limited to, multiline phones, personal computer and associated software, including but not limited to word processing, spreadsheets, accounting and payroll systems, 10-key calculator, copy machine, fax machine, and scanners.
The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit for extended periods of time; use hands to manipulate, handle, or feel; talk; and hear. The employee frequently is required to reach with hands and arms; and type on keyboard for extended periods of time. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 50 pounds with or without assistance, and occasionally lift and/or move up to 80 pounds or more with assistance.
Specific vision abilities required by this job include close, distance, and peripheral vision; depth perception; and the ability to adjust focus.
Work is performed indoors in an office environment within a maintenance shop, subject to frequent interruptions by inter-office activities, telephone calls, and walk-in employees. The noise level in the work environment is usually moderate to loud. The employee is frequently exposed to fumes and/or airborne particles. The incumbent may be exposed to individuals who are irate or hostile.
The City of Kent is an Equal Opportunity Employer.