Paralegal and Policy Analyst
|Job Title:||Paralegal and Policy Analyst|
|Salary:||$5,953.00 - $7,259.00 Monthly|
$71,436.00 - $87,108.00 Annually
|Job Type:||Regular Full-time|
|Location:||220 4th Ave. S., Kent, Washington|
Under the direction of the Deputy City Attorney perform a wide variety of paralegal, administrative, and policy work for the Office of the City Attorney and its Civil Division.
Work is characterized by a high degree of complex, specialized, and confidential professional level duties in: providing support for attorneys who practice municipal law which encompasses a wide variety of legal subject matters; researching, analyzing, writing and preparing documents including trial and appellate court filings, legal opinions, and correspondence; performing experienced paralegal duties, including preparing recommendations to attorneys on a variety of legal and policy-related matters; performing as the lead and primary legal and administrative support professional for the department; performing general administrative duties including budget preparation and monitoring, payroll, purchasing, filing, answering phones, etc.; and performing other duties as may be assigned. Incumbent performs a broad range of complex duties, usually under short deadlines, that require extensive legal, technical, and administrative knowledge and skill. Although not a supervisory position, incumbent is expected to know and understand all legal and administrative support duties and to train, advise, and monitor the Civil Legal Assistant to ensure that s/he is able to sufficiently perform the administrative duties of incumbent when incumbent is unavailable or unable to perform those duties. Incumbent is required to exercise a substantial amount of tact, independence, judgment, initiative, must complete work accurately and timely, and must maintain confidences as they relate to sensitive employment, police, and governmental matters.
Work is performed under limited supervision. Self-reliance and having the initiative to take on and complete tasks is key to this position. Supervisor sets overall objectives and available resources. Incumbent and supervisor work together to develop deadlines, projects and work to be completed. Supervisor assists incumbent with unusual situations, which do not have clear objectives or precedents. Incumbent is responsible to plan, prioritize, and carry out work assignments, resolve most conflicts that arise, coordinate work with others and interpret policies on own initiative in terms of established objectives. Incumbent keeps supervisor informed of progress, potentially controversial matters or far reaching implications. Work is evaluated for technical soundness and conformity to practice and policy.
|Essential Duties and Responsibilities:|
Manage the inflow, assignment, and completion of work that is performed by the Civil Division of the City Attorney's Office; maintain statistics of work that is received and performed; ensure work is timely completed in accordance with established processes.
Research legal and policy issues utilizing an electronic legal research database or other means, and analyze information to assist city management, attorneys, and city staff on a variety of complex and pressing issues and questions; prepare draft documents, reports or presentations; present ideas, reports, information, recommendations and various correspondence to intended audiences.
Learn, understand, and apply City regulations and state laws relating to public contracting; perform legal review of contracts; analyze and work with staff to correct deficiencies; and sign off on city form contracts for the Mayor's signature, where appropriate and consistent with City contracting requirements.
Appropriately evaluate when the incumbent is able to act independently and when prior attorney direction or concurrence should be obtained.
Maintain and update the City's contracting intranet web pages and advise city staff and outside vendors/contractors on procurement and contracting process requirements. Revise or negotiate revisions of contract terms and seek attorney concurrence where appropriate.
Train and provide assistance to City staff on the contracting and approval process required by the Kent City Code, City policy, and state law.
Prepare drafts of contracts, letters, memoranda, legal opinions, ordinances, resolutions, committee and council motions, real property purchase and sale agreements, leases, easements, licenses, and other documents for City attorneys, City management and elected officials, or City staff.
Draft legal documents for administrative hearings and court proceedings, such as notices of appearance, answers, affidavits, declarations, subpoenas, notices of deposition, discovery responses, motions, briefs, etc.; ensure that court and civil administrative documents conform to court or administrative rules and are formatted appropriately; schedule all deadlines for court proceedings and ensure deadlines are met.
Assist in appellate work for both civil and prosecution divisions, as needed; assist prosecution staff with superior and appellate court requirements and procedures, as needed; and arrange for filing and service of legal documents.
Monitor, calendar and track case schedule and other litigation deadlines and effectively communicate the same with the assigned City attorney to ensure timely responses and filings are made to motions and other court proceedings. Appropriately communicate with court staff and opposing counsel.
Research issues of property ownership and title through public records; arrange for title reports; file and record real property documents affecting title including deeds, easements, liens, etc.
Learn, understand, and apply the laws relating to Washington's Public Records Act (PRA); review documents subject to public disclosure, assess and apply exemptions consistent with the PRA; assist other departments in the City's efforts to comply with the PRA; develop, implement and monitor the department's records retention schedule.
Assist in preparation of the department budget, monitor and reconcile budget expenditures, provide budget updates, and manage and process departmental payroll and accounts payable.
Assist in the establishment and implementation of a new electronic file and case management system, electronic work flow and tracking process, and an efficient and intuitive filing system.
Maintain strict confidences and assist with highly sensitive matters involving the City's HR Department, Police Department, and Mayor's Office.
Perform office administrative functions that include without limitation: processing mail, preparing and arranging for the personal service of process and documents; routing and screening telephone calls; scheduling meetings and appointments; maintaining the law library; ordering and receiving office supplies; processing multimedia requests; processing timesheets and payroll; process invoices; monitoring and tracking attorney Continuing Legal Education (CLE) credits; and ensuring attorney WSBA licenses are timely renewed.
Coordinate work with the Civil Legal Assistant and ensure s/he is able to perform the administrative functions of the incumbent when the incumbent is unavailable or unable to fulfill those duties.
Coordinate, prepare and assemble complex document packages for Council meetings and public information, often under short timelines and stressful conditions; present matters before City Council committees, management and City staff as assigned.
Actively support the vision, mission, values and goals of the department and the City.
Provide back-up to other office staff in their absences as needed.
Perform other duties as assigned.
|Knowledge, Skills and Abilities:|
|Education, Experience and Other Requirements:|
A Bachelor's degree, or an associate degree in paralegal studies; and
Three (3) years of increasingly responsible legal administration or paralegal experience, including at least one (1) year of support for two or more attorneys.
In place of the above requirements, incumbent may possess any combination of relevant education and experience that would demonstrate the individual's knowledge, skill and ability to perform in accordance with this job description.
LICENSES AND OTHER REQUIREMENTS: