Parks Program Coordinator
Come work at a place where you have a direct impact on the quality of life for Kent residents, business owners and visitors alike!
The City of Kent is looking for an energetic and experienced Parks Program Coordinator who can effectively oversee the planning and implementation of a variety of cultural and recreational programs. The work schedule for this position is Tuesday through Saturday from 1:00 p.m. to 9:30 p.m. The ideal candidate will have strong communications skills and be able to work cooperatively with others to provide programs and services to our inclusive and diverse community. A bachelor's degree in recreation or a related field and at least three (3) years of increasingly responsible work experience in recreation programs are also required. If you are interested in enriching the lives of others through public service, this may be the perfect opportunity for you!
Monthly salary for this position is $5,880-$7,151, depending on qualifications.
**Please note that you must attach your cover letter and resume to your application in order for your application to be considered complete. Uploading your resume to auto-fill portions of the application does not automatically attach it to your application. Incomplete applications may not be considered for this position. If you experience technical difficulties, please contact our office Monday-Friday, between 8:00 AM- 5:00 PM at (253) 856-5270 and we will do our best to assist you.**
There is one (1) full-time, benefited position that will be filled by this recruitment process. This is a non-represented position.
Panel interviews are tentatively scheduled for June 15 and 16. Candidates who are interviewed will also be asked to complete a writing exercise at the time the interview takes place.
Under the direction of a Recreation Manager, perform professional, analytical, and technical duties to plan, develop, coordinate, supervise and implement comprehensive recreational, cultural, aquatics, special events, and athletic programs for the City of Kent and Kent and Federal Way School Districts.
Work is characterized by professional level analytical and technical duties in the development and coordination of a wide variety of complex recreational, entrepreneurial, cultural, artistic, leisure, aquatic and athletic programs. The scope and complexity of programs are increased by the lack of predictability and consistency due to weather and personnel. While actual duties of each Coordinator in this classification will vary from time to time, all Coordinators may be assigned to perform work in any or all areas. Incumbent may also serve as lead on a variety of Parks projects as assigned and supervise temporary and part-time staff as necessary.
Work is performed under limited supervision. Manager sets the overall objectives and resources available. Incumbent and supervisor work together to develop the deadlines, projects, and work to be completed. Incumbent is responsible for the work, plans and carries out the assignment, resolves most conflicts that arise, coordinates work with others, and interprets policies on own initiative in terms of established objectives. Incumbent keeps supervisor informed of progress, potentially controversial matters, or far reaching implications. Work is reviewed in terms of feasibility, compatibility with other work, or effectiveness of results.
Work is guided by the Comprehensive Recreation Plan
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Develop, organize, implement, and deliver community recreation programs involving education, athletics, aquatics, arts, and special events; supervise, monitor and evaluate programs, classes, leagues, camps, instructors, officials, lifeguards, field/gym supervisors, and volunteers as defined in the Comprehensive Recreation Program Plan.
Oversees and coordinates various operations, services and activities of an assigned recreation program. May include citywide cultural arts, sports, athletics, outdoor and waterfront recreation services, senior services, youth development, or special events. Includes program development, implementation, sponsorship acquisition, program evaluation, problem solving, marketing and public relations.
May manage, organize, schedule, and maintain use and financial records for indoor and outdoor recreational rental facilities. Establish fees based on regional analysis, internal department mission, goals, and fee structure parameters, and cost recovery guidelines.
May manage the use of assigned facilities by participants and rental groups; open and close facilities according to established procedures; create and enforce rules and regulations to assure safety and welfare of users.
Provide technical review and guidance to community and regional event organizers using city facilities. Convene and lead citywide event planning group when necessary.
Research, analyze and determine community recreational needs based on statistical data, needs assessments, and participant evaluations.
Develop and conduct surveys of participants, parents, community stake holders, and general public regarding recreation programming and facility use; compile data and recommend new programs or revisions to existing programs based on survey results. Analyze results for compatibility with the current Recreation Plan.
Research and analyze national program data to identify trends in health, fitness, and cultural programming and events.
Understand and apply established city race and equity goals and guidelines
Promote programs, leagues, camps, classes, events and use of facilities through news releases, advertisements, flyers, brochures, social media and other creative outlets according to goals and guidelines established in the department marketing plan. Work collaboratively with marketing coordinator to establish programmatic marketing goals.
Maintain working relationships and clear and concise communication with other City personnel, departments, and school district personnel to coordinate scheduling, facility use and related program arrangements.
Purchase or obtain equipment and supplies for programs and classes as needed.
Recruit, select, train, schedule, mentor, manage, and evaluate temporary, part-time employees, coaches and volunteers, and other assigned personnel, recommend salary increases; assign work as necessary.
Create, negotiate, and oversee personnel and service contracts related to programs, facility use, sponsorships, and special events. Evaluate risk and identify insurance requirements.
Prepare and administer program budgets consistent with established budget goals and within cost recovery plan requirements.
Monitor and analyze expenditures, payroll, and all revenues including fees, charges, grants, sponsorships and donations in accordance with established procedures.
Review, analyze, and make determinations regarding scholarship support for low-income participants.
Provide information and assistance to staff, City personnel and the general public regarding programs and classes; resolve grievances and complaints as needed.
Coordinate and conduct or attend a variety of staff and community meetings; provide oral presentations concerning programs and classes.
Prepare and maintain various records, reports, work sheets, daily and weekly, seasonal schedules related to program implementation and operations including registration forms, expense and revenue records, facility requests, quarterly reports and program summaries.
May receive, account for, and issue receipts for money paid to the city, update records related to payments, and prepare money for deposit.
Collaboratively coordinate recreational programs with neighboring cities, local service clubs, and local and national organizations.
Actively support the vision, mission, values and goals of the department and the City.
PERIPHERAL DUTIES AND RESPONSIBILITIES:
Perform related duties as assigned.
SUCCESSFUL INCUMBENTS FOR THIS POSITION WILL HAVE THE:
- Principles and practices of program development, budget planning, cost analysis and administration.
- Oral and written communications skills.
- Interpersonal skills using tact, patience and courtesy.
- Correct usage of English grammar, spelling, punctuation and vocabulary as it pertains to the job.
- Budget preparation and administration.
- City and department organization, operations, policies and objectives.
- Principles and practices of administration, supervision and training.
- Basic research methods.
- Rules and regulations specific to sports, health and fitness activities.
- May require knowledge of open water beach and aquatics management
- May require knowledge of public art policies and procedures, as well as construction management
- Specific populations (senior programs, adaptive rec, youth and teens, etc.)
BE SKILLED IN:
- Working with volunteers, coaches and other participants in Parks programs
- Monitoring and administering all aspects of expenditure, payroll and revenue budgets.
- Developing, organizing and implementing programs
- Analysis of program trends and community needs
- Using proper telephone etiquette and techniques to assist a diverse assortment of inquiries and persons
- Using effective interpersonal skills in a tactful, patient, and courteous manner
- Communicating effectively both orally and in writing with diverse audiences
HAVE THE ABILITY TO:
- Develop, coordinate and implement cultural and recreational programs.
- Recruit, select, schedule, supervise and evaluate personnel.
- Effectively plan and organize training
- Prepare and administer program and other assigned budgets.
- Develop strategies to effectively leverage limited resources
- Collect, analyze, and interpret community interest data
- Research and apply national trends in recreation programs and services
- Establish and maintain cooperative and effective working relationships
- Maintain records and prepare reports.
- Add, subtract, multiply, and divide in all unit of measures, using whole numbers, common fractions, and decimals; compute rate, ratio, and percent, and to draw and interpret graphs.
- Respond to after-hours program and facility use emergencies and conflicts.
- Pro-actively diffuse potentially dangerous or violent interactions.
- Analyze situations accurately. Solve practical problems and deal with variables in situations where only limited standardization exists.
- Plan and organize work and the work of assigned personnel.
- Read, analyze, interpret, apply and explain City codes, rules, regulations, policies and procedures, professional journals, financial reports, contracts and legal documents, and governmental regulations.
- Work effectively with ethnic minority communities and citizens from diverse backgrounds.
- Effectively present information and respond to questions from City leadership, participants, customers, general public, school district personnel, and public groups.
- Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
SKILLS FOR THE POSITION MAY BE GAINED THROUGH EDUCATION, CERTIFICATION, RELEVANT JOB EXPERIENCE or a COMBINATION, SUCH AS:
EDUCATION: Bachelor's degree in Recreation or related field; and
EXPERIENCE: Three (3) years increasingly responsible experience in recreation programs; Certified Park and Recreation Professional (CPRP) preferred.
LICENSES AND OTHER REQUIREMENTS:
- Valid Washington driver's license.
- First Aid and CPR certification or ability to obtain within six months of employment.
The City of Kent is an Equal Opportunity Employer.