Job Description

Come work at a place where you have a direct impact on the quality of life for Kent residents, business owners and visitors alike!

The City of Kent is seeking an experienced financial professional to perform senior-level technical and analytical duties in support of the Finance Department’s payroll and accounting functions.  The Payroll Supervisor position is responsible for both working effectively with a cross-functional team and overseeing the work of a group of employees focused on the areas of payroll, payroll taxes, and reporting. The ideal candidate will have the ability to work independently to ensure the accuracy of semimonthly payroll and to develop recommendations for improvements or necessary changes to related processes. Skill in communicating with people at all levels of the organization is also critical for success in this role. Minimum qualifications for this position include a bachelor’s degree in finance, accounting, or a related field, along with at least three (3) years of increasingly responsible experience dealing with complex payroll and accounting systems in a union environment.
  
This position is represented by AFSCME.  An unranked eligibility list may be established at the conclusion of the selection process that would be in effect for up to 12 months. 

**Please note that you must attach your cover letter and resume to your application in order for your application to be considered complete.  Uploading your resume to auto-fill portions of the application does not automatically attach it to your application.  Incomplete applications will not be considered for this position.  If you experience technical difficulties, please contact our office Monday-Friday, between 8:00 AM- 5:00 PM at (253) 856-5270 and we will do our best to assist you.**

The selection process for this position will consist of the following:

-The most qualified candidates will be invited to a panel interview

-Reference and background checks

SALARY:

$7,258.00- $8,844.00 per month (2022 salary rates), depending on experience

For a listing of benefits, please use the following link: Employee Benefits | City of Kent (kentwa.gov)

Additional information may also be found in the AFSCME contract, which you can access at Human Resources | City of Kent (kentwa.gov)

GENERAL PURPOSE:

Under the direction of the Accounting and Reporting Manager or designee, perform professional, technical, administrative and accounting duties in the supervision, administration, development, implementation and processing of payroll operations within a cloud based HRIS/Payroll system (i.e. Workday). The incumbent works collaboratively with a cross-functional work team, as well as provides day-to-day payroll support to users with systems-related inquiries and requests for support (e.g., issues, systems/usability, functionality, and processes). While actual duties will vary from time to time, the incumbent is responsible for performing work in all payroll areas as assigned.

Work is characterized by senior professional level financial, technical and analytical payroll and accounting duties. The incumbent is required to supervise employees of various skill levels in the areas of payroll, payroll taxes, and reporting; make decisions and take responsibility for such decisions; and exercise independence, judgment, and initiative.  Duties include, but are not limited to, accurate processing of semimonthly payroll; troubleshooting and assisting others in researching and solving issues related to pay and deductions; accurately and effectively communicating payroll related information; supporting the design, configuration, testing, and implementation of payroll changes and integrations or business processes; analyzing payroll business processes and developing recommendations for improvements or necessary changes; developing specifications for custom applications; preparing or updating documentation and training materials; and providing training and technical assistance to citywide staff and department liaisons. Incumbent is regularly required to communicate with City officials, departments, staff, and outside agencies regarding a variety of payroll operations. 

Work is performed under limited supervision. Supervisor sets the overall objectives and resources available. Incumbent and supervisor work together to develop the deadlines, projects, and work to be completed. Incumbent is responsible for the work, plans and carries out the assignment, resolves most conflicts that arise, coordinates work with others, and interprets policies on own initiative in terms of established objectives.  Incumbent keeps supervisor informed of progress, potentially controversial matters, or items of far-reaching implications. Work is reviewed in terms of feasibility, compatibility with other work, or effectiveness of results.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Supervise, counsel, train, and evaluate assigned staff; review work, provide work direction, and guidance to staff; establish work performance standards; conduct performance evaluations; initiate and implement disciplinary actions; and participate in the resolution of grievances.

Ensure City and departmental compliance with federal, state and local laws, regulations, codes, ordinances, policies, Generally Accepted Accounting Principles, collective bargaining agreements; coordinate accurate processing of all employee and employer payments due in conjunction with semimonthly payroll processing (e.g. health insurance, worker’s compensation, state and federal withholding remittances, etc.), including reconciliation of records for compliance with City policies, and collective bargaining agreements and practices.

Evaluate payroll business processes for efficiency and effectiveness, recommend changes to processes based on best practices, for efficiency, and/or inherent functionality of payroll system; recommend changes to policies and procedures.

Design, configure, test and implement payroll integrations or business processes; troubleshoot and correct issues when they arise; evaluate system enhancements and ongoing system maintenance of payroll system through testing and collaboration with cross-functional team.

Create and maintain documentation and training materials related to the payroll system; provide ongoing citywide department liaison and end-user training and support of the payroll system.

Work closely with other HRIS/Payroll system subject matter experts to ensure payroll system data integrity, configurations, troubleshooting, testing of system changes, report writing, and in analyzing data flows for process improvement opportunities.

Aid staff, employees and other agencies in responding to a variety of inquiries and issues on all payroll processing matters, including support in the use of the payroll system and processing, training, preparation, research, taxes and reporting of payroll transactions.

Act as a liaison between payroll, human resources, and other payroll users on matters relating to payroll processing, including, but not limited to, processing discrepancies, upgrades, testing, reporting and business process development and implementation.

Encourage and facilitate communications between payroll staff; provide updates to staff on changes or enhancements of business processes related to all areas of payroll; conduct training and recommend changes to policies and procedures as needed.

Act as a backup to other payroll staff.

Perform special projects and serve as a member on various City committees and task forces as assigned.

Proactively stay up to date on trends and developments within Workday/Payroll systems and technology, proactively providing ideas and information regarding best practices and trends.

Actively support the City and Finance Department’s mission, vision, values, and goals.

PERIPHERAL DUTIES and RESPONSIBILITIES:

Perform related duties as assigned.

SUCCESSFUL INCUMBENTS FOR THIS POSITION WILL HAVE:

KNOWLEDGE OF:

  • Principles and practices of supervision and training

  • Municipal government policies, procedures, structure, and applicable federal, state and local laws, codes, regulations and ordinances

  • Cloud-based HRIS/Payroll and financial systems

  • Payroll law, regulations, practices, policies and administration

  • Generally Accepted Accounting Principles (GAAP)

  • Budgeting, Accounting and Reporting System (BARS)

  • Government Accounting Standard Board (GASB)

  • Research and analytical methods and techniques

  • Correct usage of English grammar, spelling, punctuation and vocabulary as it pertains to the job

  • Principles, policies, and procedures of development, maintenance, and administration of citywide payroll operations programs

  • Applicable collective bargaining agreements, City policies, state and federal laws and regulations including Fair Labor Standards Act (FLSA)

BE SKILLED IN:

  • Effectively organizing, analyzing, and coordinating workflow

  • Evaluating and proposing improvements in operations, systems, procedures, policies, methods, and ordinances

  • Using research and analytical methods, practices and procedures to define and resolve issues and develop a recommended course of action

  • Developing and using complex spreadsheets using MS Excel or other financial applications to conduct analysis

  • Organizing and expressing ideas effectively through the use of oral and written communications

  • Reading, analyzing, interpreting and explaining government rules, regulations, codes, policies, technical journals, financial reports, legal documents, operating and procedure manuals, general business periodicals, professional journals, etc. as it related to the position

  • Exercising a high degree of independent judgment in problem solving and decision making

  • Adding, subtracting, multiplying, dividing; computing fractions, ratios, percentages, proportions; drawing and interpreting graphs and charts; and applying these concepts to practical situations

  • Using interpersonal skills effectively in a tactful, patient and courteous manner

HAVE THE ABILITY TO:

  • Evaluate user needs and translate into system requirements

  • Provide training, technical expertise and assistance to project team members and user departments regarding payroll and accounting principles, practices and policies

  • Provide work direction to assigned staff

  • Establish and maintain effective working relationships with employees, supervisors, and department executives

  • Compose, proofread and edit system requirements, design documentation, test scripts, user documentation and step by step end-user training materials

  • Effectively communicate with, speak to, present information to, and answer questions from users, department staff, managers, officials, vendors, auditors and consultants

  • Work effectively on multiple projects or activities concurrently

  • Maintain confidentiality

SKILLS FOR THE POSITION MAY BE GAINED THROUGH EDUCATION, CERTIFICATION, RELEVANT JOB EXPERIENCE or a COMBINATION, SUCH AS:

Education:  

Bachelor's degree in Finance, Accounting, Economics, Business Administration, or a related field; and

Experience: 

Three (3) years of responsible municipal payroll/accounting experience with complex integrated payroll/accounting systems in a multi union environment.

LICENSES AND OTHER REQUIREMENTS:

  • Certified Payroll Professional (CPP) Certification or demonstrate the ability to obtain within the American Payroll Association’s (APA) earliest timeframes; maintain certification upon achieving.

  • Workday experience preferred

  • Multilingual desirable

MACHINES, TOOLS AND EQUIPMENT USED:

Typical business office machinery and equipment including, but not limited to, personal computer, telephone, cellular phone, pager, fax machine, copy machine, calculator, projector.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the incumbent is regularly required to sit for extended periods of time; use hands to finger, handle, or feel; and talk and hear. The incumbent frequently is required to type on keyboard for extended periods of time. The incumbent is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.  The incumbent must occasionally lift and/or move up to 50 pounds with or without assistance.

Specific vision abilities required by this job include close, distance, color, and peripheral vision; depth perception; and the ability to adjust focus.

WORKING CONDITIONS:

Work is performed in a typical office environment. While performing the duties of this job, the incumbent may be exposed to individuals who are irate or hostile; may occasionally work in high, precarious places while stepping on ladders or stepping stools; and is occasionally required to work in a cold, controlled environment in the computer room. The noise level in the work environment is usually moderate in the office and loud in the field or the computer room.

The City of Kent is an Equal Opportunity Employer.

Application Instructions

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