Job Description

Come work at a place where you have a direct impact on the quality of life for Kent residents, business owners and visitors alike!

The City of Kent is currently accepting applications for a Public Disclosure Analyst position in the City Clerk Division of the Administration Department. The incumbent in this position will be responsible for performing a variety of specialized, technical and administrative duties. The ideal candidate will have in-depth knowledge of public records and public disclosure laws.   If you have three (3) years of combined experience in public disclosure/police records, this Public Disclosure Analyst position may be just the position for you! 

The selection process for this position may consist of a phone screen and panel interview. Dates have not been determined, but they will be announced to candidates as soon as possible.  A second interview may also be scheduled for finalists. 


**Please note that you must attach your cover letter and resume to your application in order for your application to be considered complete.  Uploading your resume to auto-fill portions of the application does not automatically attach it to your application.  Incomplete applications will not be considered for this position.  If you experience technical difficulties, please contact our office Monday-Friday, between 8:00 AM- 5:00 PM at (253) 856-5270 and we will do our best to assist you.** 

An unranked eligibility list may be established at the conclusion of the selection process that would be in effect for up to 12 months. 

This position is open until filled and applications will be reviewed as they are received.

SALARY:

$5,821.00- $7,076 per month, depending on qualifications

GENERAL PURPOSE:

Under the direction of the City Clerk or designee, perform advanced public records and public disclosure duties involving City documents; responsible for assisting with coordinating and/or responding to police-related and other public records and public disclosure requests, meeting strict deadlines. The incumbent will also provide public counter coverage and offer information and assistance to City staff and the public.

Work is characterized by specialized, technical and administrative duties requiring in-depth knowledge of and coordinating the function of public records and public disclosure, assisting the public and staff in accessing and obtaining records and information in compliance with City policy and the state Public Records Act.

Work is performed under limited supervision. Supervisor sets the overall objectives and resources available. Incumbent and supervisor work together to develop the deadlines, projects, and work to be completed. Incumbent is responsible for the work, plans and carries out the assignment, resolves most conflicts that arise, coordinates work with others, and interprets policies on own initiative in terms of established objectives. Incumbent keeps supervisor informed of progress, potentially controversial matters, or far-reaching implications. Work is reviewed in terms of feasibility, compatibility with other work, or effectiveness of results.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assist with receiving, logging, analyzing and processing public disclosure requests and public records requests from staff, including those of a sensitive nature which may involve legal liability, in accordance with federal, state and local regulations and City policies. Communicate with requestors and staff to provide assistance on public disclosure requests and public records requests, including clarifying and prioritizing elements of the requests, determine timeframes for response and memorialize the communications in writing.

Assist with analyzing records, preparing response letters to requestors; scheduling appointments for review of records; assist with overseeing the review of records; and responding to questions related to the City’s policies and procedures including the appeal process and closure of requests.  

Review and redact information according to applicable exemption laws prior to releasing records.

Work closely with the Legal department to ensure compliance on complex public disclosure requests and/or those requiring legal discovery. 

Provide information and assistance to City staff, other agencies, and the public at the counter and on the telephone; answer inquiries and questions; direct or refer to appropriate personnel.

Provide backup and support as needed in the City Clerk’s office.

Participate in job-related committees, attend various seminars and meetings as assigned; remain current on developments in public records requests and related fields.

Actively support the vision, mission, values and goals of the department and the City.

PERIPHERAL DUTIES AND RESPONSIBILITIES:

Perform related duties as assigned.

SUCCESSFUL INCUMBENTS FOR THIS POSITION WILL:

HAVE THE KNOWLEDGE OF:

  • State and local laws and regulations regarding public disclosure requests; the retention, release and dissemination of official records and documents

  • City organization, operations, policies and objectives

  • Police records systems; accessing, searching and retrieving documents

  • Functions and responsibilities of the City Clerk’s Office and Police Department

BE SKILLED IN:

  • Effective use of interpersonal skills using tact, patience and courtesy

  • Use of alpha and numeric filing systems

  • In-person and telephone etiquette and techniques to properly assist a diverse assortment of inquiries and persons

  • Using research and analytical methods, practices and procedures to define and resolve issues

  • Use of complex computer software, including public disclosure management software

HAVE THE ABILITY TO:

  • Establish and maintain cooperative and effective working relationships with others

  • Maintain confidential files, records and reports

  • Be persuasive in selling concepts of the proper handling of public records requests and information management

  • Advise and provide technical assistance to City employees and others

  • Speak effectively in one-on-one situations and before groups of customers or employees of the organization

  • Communicate effectively both orally and in writing with all levels of management, City employees, vendors and the public

  • Apply and explain laws, codes, regulations, policies and procedures

  • Work independently with little supervision

  • Understand and work within scope of authority

SKILLS FOR THE POSITION MAY BE GAINED THROUGH EDUCATION, CERTIFICATION, RELEVANT JOB EXPERIENCE or a COMBINATION, SUCH AS:

Education:   Three (3) years college-level course work in records/information management, library science, business, or related field and

Experience:  Three (3) years of increasingly responsible administrative experience, including one (1) year of public disclosure experience.

LICENSES AND OTHER INFORMATION:

  • A certificate in paralegal studies is highly desirable

  • Previous experience working in the public sector is preferred

  • Multilingual desirable

  • Completion of position relevant background check

MACHINES, TOOLS AND EQUIPMENT USED:

Typical business office machinery and equipment used include, but are not limited to, personal computer including spreadsheet and word processing and automated public disclosure management software, printers, telephone, fax and copy machine, calculator.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit for extended periods of time; use hands to finger, handle, or feel; and talk and hear.  The employee is frequently required to type on keyboard for extended periods of time. The employee is frequently required to redact electronic records, inlucding audio and video files. The employee is frequently required to stand; walk reach with hands and arms; climb or balance on a ladder or stool; and stoop, kneel or crouch.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORKING CONDITIONS:

Work is performed primarily in an indoor environment, subject to multiple interruptions from employees, telephone calls or the public. While performing the duties of this job, the employee may be exposed to disgruntled or hostile individuals requiring conflict management skills; may work in high, precarious places while stepping on ladders or stepping stools. The noise level in the work environment is usually moderate.

The City of Kent is an Equal Opportunity Employer.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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