Job Description

Overall Job Objective

Job Title:Recreation Facility Lead
Closing Date/Time:Fri. 06/28/19 5:05 PM Pacific Time
Salary:$5,116.00 - $6,226.00 Monthly
$61,392.00 - $74,712.00 Annually
Job Type:Regular Full-time
Location: 220 4th Ave. S., Kent, Washington
 

Are you a highly-organized and detail-oriented individual who enjoys working with the public? Are you able to effectively support the operations of a busy recreation facility and provide exceptional customer service to its users? The City of Kent's Parks, Recreation and Community Services Department is currently accepting applications for the position of Recreation Facility Lead.  The ideal candidate will have a background in recreation, business or a related field, along with three (3) years of relevant work experience.  The regular hours of work for someone in this position are Tuesday-Saturday from 1:00 p.m. to 9:30 p.m.

There is one (1) full-time, benefited position that will be filled by this recruitment process.  This is a non-represented position. 

Panel interviews for this position are tentatively scheduled to take place on Thursday and Friday, July 11 and 12.

Under the direction of the Recreation Facility Manager, oversee rental and use of an assigned recreation facility and support the administration and operation of the assigned recreation facility; and provide information and assistance to facility users.  Plan, implement, coordinate, schedule, and oversee the ShoWalk Program and Youth/Adult Volleyball Program.  
 
Work is characterized by a variety of complex and routine clerical, technical, and accounting duties in support of an assigned facility and its programs. Incumbent will lead and direct the activities of evening and weekend personnel, seasonal part volleyball officials and ShoWalk volunteers. The incumbent frequently comes into contact with the general public, who may be difficult and/or irate. Incumbent is required to maintain professional composure and demonstrate tact, patience, and courtesy at all times.
 
Work is performed under limited direct supervision after procedures are learned.  Supervisor sets the overall objectives and resources available.  Incumbent and supervisor work together to develop the deadlines, projects, and work to be completed.  Incumbent is responsible for the work, plans and carries out the assignment, resolves most conflicts that arise, coordinates work with others, and interprets policies on own initiative in terms of established objectives.  Incumbent keeps supervisor informed of progress, potentially controversial matters, or far reaching implications.  Work is reviewed in terms of feasibility, compatibility with other work, or effectiveness of results. 
 Essential Duties and Responsibilities:

Oversee the use of assigned facilities by participant groups; open and close facilities as necessary according to established procedures; enforce rules and regulations to assure safety and welfare of participants.
 
Assist in implementing recreation programs, classes, and special events; assist with a variety of program operating activities including registration, refunds, credits, gift certificates, scholarships, etc.; and create, update, and maintain registration rosters as directed.
 
Select, train and assign work to volleyball officials and recommend salary increases; assign work as necessary.
 
Train and provide work direction to temporary/seasonal personnel and/or volunteers as necessary.
 
Assist in the preparation and administration of Lake Meridian budget as appropriate; monitor expenditures and payroll in accordance with established procedures.
 
Provide assistance and information to the general public, City personnel, and outside agencies by phone or in person regarding fees, payments, facility rules, facility operations, procedures, schedules and timelines, special projects, and other issues; resolve grievances and complaints as needed.
 
Conduct and attend a variety of staff and community meetings; provide oral presentations concerning programs and classes.
 
Receive, account for, and issue receipts for money paid to the City of Kent for parks programs fees; post, tabulate, assemble, and reconcile money received; prepare money for deposit to appropriate accounts in accordance with established procedures.
 
Update automated records related to payments received in accordance with established procedures; research payment discrepancies and resolve problems as needed.
 
Maintain complex inter-related filing system.
 
Prepare and maintain records related to recreation facility activities and programs including schedules, room rentals, cash register records, and facility use.
 
May perform set-up, cleaning, and take down of equipment and decorations for classes, programs, and special events; check out equipment according to established procedures.
 
Process required paper work and distribute to appropriate offices; mail appropriate forms and documents.
  
Design and develop various signs, charts, and art work regarding recreation programs and activities.
 
Maintain adequate inventory of office supplies and equipment as required.
 
Assist Program Coordinators as needed with passive parks rental program.
 
Assist with recreation program roster data entry.
 
Provide a full range of customer service activities by interacting with the public in person, by telephone, and through written correspondence.
 
Actively support the vision, mission, values and goals of the department and the City.
 
PERIPHERAL DUTIES:
 
Substitute for other personnel in their absence.
 
Perform related duties as assigned.
 
 Knowledge, Skills and Abilities:

KNOWLEDGE OF:
  • Recreation programs and activities
  • Principles and practices of recreation and special event program development and administration
  • Budget preparation and administration
  • City and department organization, operations, policies and objectives
  • Facility organization, policies, and procedures
  • Goals and objectives of assigned facility
  • Applicable laws, codes, regulations, policies and procedures
  • Basic accounting principles and bookkeeping techniques
  • Interpersonal skills using tact, patience, and courtesy
  • Telephone techniques and etiquette
  • Modern office practices, procedures, and equipment
  • Record-keeping techniques
  • Correct English usage, grammar, spelling, punctuation, and vocabulary
  • Oral and written communications skills
  • Principles and practices of administration, supervision and training of personnel
  • Basic research methods
  • Rules and regulations of sports activities
 
SKILLED IN:
  • Working with City personnel, volunteers, coaches and other participants in Parks programs
  • Monitoring and administering budget and payroll
  • Applying basic accounting principles and bookkeeping techniques to prepare and maintain accounting records
  • Processing purchase orders, payroll, and related records
  • Effectively communicating both orally and in writing
  • Operating modern office and other machines; tools and equipment as listed below
 
ABILITY TO:
  • Plan, implement and oversee a beachfront aquatics program
  • Assist in planning, scheduling, organizing, and implementing recreation programs, classes, and special events in support of recreation facility, programs, and administrators
  • Perform complex clerical duties as assigned
  • Establish and maintain cooperative and effective working relationships with others
  • Plan and organize work to meet schedules and timelines
  • Provide training and work direction to others
  • Read, interpret, apply, and explain codes, rules, regulations, policies, and procedures
  • Prepare and maintain records, reports, and correspondence
  • Analyze situations accurately and adopt an effective course of action
  • Maintain adequate attendance
  • Communicate orally before groups of customers or employees of organization
  • Add, subtract, multiply, and divide quickly and accurately
  • Apply common sense understanding to carry out instructions given orally or in writing and deal with problems involving several variables in standardized situations
  • Make oral presentations
  • Select, supervise and evaluate seasonal personnel

 Education, Experience and Other Requirements:

Education:  Graduation from High School supplemented by two (2) years college-level training with specialized course work in recreation, business, or related field; and
 
Experience: Three (3) years increasingly responsible experience in recreation programs;
 
Or: Any combination of relevant education and experience which would demonstrate the individual's knowledge, skill and ability to perform the essential duties listed above.

LICENSES AND OTHER REQUIREMENTS:
 
  • Valid Washington State Driver's license, or ability to obtain within 30 days of employment.
  • Valid First Aid/CPR Card, or the ability to obtain within six months of employment.
  • Must successfully pass a Washington State Patrol background inquiry.

 

Application Instructions

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