Job Description

Come work at a place where you have a direct impact on the quality of life for Kent residents, business owners and visitors alike!

The Human Resources team is looking for its next Recruitment Analyst! The successful candidate will have a proven track record in the areas of recruitment and talent acquisition as well as demonstrated aptitude in managing multiple projects, exceptional customer service skills, and presentation/training experience.

In addition to the knowledge, skills, and Human Resources experience listed in the job announcement below, the ideal candidate will demonstrate the following competencies:

  • Drive for Results 

  • Patience

  • Interpersonal Savvy

  • Learning on the Fly

  • Presentation Skills 

  • Time and Project Management 

  • Creativity


The selection process for this position will consist of a structured panel interview. This position is open until filled.

**This full-time position is a non-represented, overtime exempt position.  A cover letter and resume are required with your online application in order for your application to be considered complete.  Uploading your resume to auto-fill portions of the application does not automatically attach it to your application.  Incomplete applications will not be considered for this position.  Please note that you cannot attach documents to your application after it has been submitted.  If you have any questions or concerns regarding your online application, please call our office at (253) 856-5270 and we will do our best to assist you.**

SALARY:

$6,576.00- 8,017.00 per month, depending on experience

GENERAL PURPOSE:

Under the direction of the Human Resources Director or designee, perform professional analytical duties involving recruitment, selection, testing, employee training, succession planning and city personnel policies and procedures in a collaborative and inclusive environment. The incumbent will proactively support our diversity, equity and inclusion goals to attract and retain outstanding talent.

Work is characterized by professional-level, analytical Human Resources duties including, but are not limited to, the development, implementation, and administration of recruitment and selection processes. The incumbent will create and/or review job announcements, sourcing, advertisements, applications, interview questions, selection tests and rating forms; test and implement the applicant tracking system (ATS) technology; provide coaching and training to managers and/or interview panels on how to effectively recruit, interview and select candidates while ensuring legal compliance and include awareness training of unconscious biases;  administer and proctor examinations; collect, compile and analyze recruitment data; and utilize various software or competency tools to assist departments in recruitment strategies. In collaboration with city-wide department stakeholders, the incumbent will facilitate the process design and support a succession program that is value-driven, integrated, evidence-based and inclusive and which will be administered by stakeholders. While actual duties will vary from time to time, the analyst is responsible for performing work in any or all human resource areas as assigned, which may include labor relations and classification/compensation, benefits administration, recruitment, testing, selection and retention of City employees, and/or risk management.

Work is performed independently under limited supervision. The supervisor sets the overall objectives and resources available. The incumbent and supervisor work together to develop the deadlines, projects, and work to be completed. The incumbent is responsible for the work, plans and carries out the assignment, resolves most conflicts that arise, coordinates work with others, and interprets policies on own initiative in terms of established objectives. The incumbent keeps the supervisor informed of progress, potentially controversial matters, or far-reaching implications. Work is reviewed in terms of feasibility, compatibility with other work, and effectiveness of results.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Partner with City managers and supervisors to develop and conduct employee recruitment and selection processes, including job announcements, sourcing, advertisements, applications, interview questions, selection tests, rating forms, offer letters and background checks.

Actively source candidates by screening similar recruitments (current or past), attending job fairs, partnering with other agencies, and presenting at other external events that showcase the City’s recruitments. Utilize alternate methods to source passive candidates, referrals, social/business websites (LinkedIn and other network developed contacts. 

Coach and train hiring managers and interview panels on effective recruitment and selection strategies, to include awareness of unconscious bias; interview and select candidates that meet the requirements and competencies for the position while ensuring legal compliance as well as meeting the strategic objectives of the division, department, and City.

Interact with applicants in a positive, engaged manner as an ambassador of the City.

Schedule, administer and proctor examinations at designated locations; oversee preparation of interview questions and other hiring and selection materials; attend or conduct interviews with managers, directors and other stakeholders, as required.

Maintain website to ensure that information is available and accurate to prospective candidates and the public. 

Manage all recruitments as projects by utilizing a comprehensive recruitment plan to design, attach milestones, and understand the type of candidate needed (goal).  Proactively communicate with hiring managers to keep them informed of next steps, action items and deadlines.  Update applicant tracking system (ATS/HRIS) daily to keep recruitments progressing.

Utilize ATS/HRIS to produce reports that objectively allows the department to assess the success of recruitment strategies. Prepare reports that allow the department directors to understand the impact of their hiring strategies towards their goals (diversity, skill, competencies).

Collaborate with city-wide departmental stakeholders to design a succession program that is value-driven, integrated, evidence-based and inclusive for stakeholders to administer on an an-going basis; facilitate the program design and provide on-going support to the stakeholders.

Utilize competency-based tools to determine relevant competencies and train staff to assess candidates for open positions and employees for succession planning against objective measures that are defined prior to the recruitment process.

Test and implement changes and enhancements in the ATS. 

Collect, compile and analyze data. Prepare a variety of statistical, budgetary and narrative graphs and reports as required. Prepare and maintain recruitment documents, files and reports; maintain confidentially.

Actively support the vision, mission, values, and goals of the department and the City.

PERIPHERAL DUTIES AND RESPONSIBILITIES:

Chair/conduct/attend committee meetings as needed.

Serve as member of various City committees and task forces as assigned.

Perform related duties as assigned.

SUCCESSFUL INCUMBENTS FOR THIS POSITION WILL:

HAVE THE KNOWLEDGE OF:

  • Principles and methods of effective recruitment, examination, position classification and compensation

  • Federal, state and local legislation pertaining to equal employment opportunity and Affirmative Action programs and practices

  • City policies, procedures, structure, practices, and operating philosophy

  • Applicable local, state, and federal laws, codes, regulations, and ordinances

  • Current literature, trends, and developments in the field of Human Resource Management

  • General operation of an automated payroll/human resources system

  • Principles, policies, and procedures of development and maintenance of Citywide personnel records

  • Correct usage of English grammar, spelling, punctuation, and vocabulary as it pertains to the job

  • Modern office practices, procedures, and equipment including personal computers and related software such as word processing and spreadsheet programs

BE SKILLED IN:

  • Use of research and analytical methods, practices, and procedures to define and resolve issues

  • Effective organization and expression of ideas through use of oral and written communications

  • Effective use of interpersonal skills in a tactful, patient, and courteous manner

HAVE THE ABILITY TO:

  • Work effectively on several projects concurrently

  • Add, subtract, multiply, divide; compute fractions, ratios, percentages, proportions; draw and interpret graphs and charts; and apply these concepts to practical situations

  • Work independently and make decisions within broad guidelines

  • Establish and maintain trust, confidence, and effective working relationships with co-workers, elected officials, managers, supervisors, employees, and the public

  • Demonstrate positive and effective interaction and communication with individuals of diverse occupational and social-economic backgrounds

  • Maintain confidentiality

  • Respond to common inquiries or complaints from personnel, regulatory agencies, or the public

  • Compose, proofread, and edit general correspondence, reports, contracts, grievance responses, personnel policies and procedures, etc.

  • Read, analyze, and interpret technical journals, financial reports, legal documents, operating and procedure manuals, general business periodicals, professional journals, government regulations, etc.

  • Speak effectively and present information before groups of employees, managers, or officials

  • Define problems, collect data, establish facts, and draw valid conclusions; apply common sense understanding to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

SKILLS FOR THE POSITION MAY BE GAINED THROUGH EDUCATION, CERTIFICATION, RELEVANT JOB EXPERIENCE or a COMBINATION, SUCH AS:

Education:   Bachelor’s Degree in public or business administration, human resources management, employment relations, psychology, or a related field; and

Experience:  Two (2) years of increasingly responsible human resources experience at a professional level with recruitment, promotion, testing, evaluation, personnel policy and procedures; and a familiarity with labor relations, personnel classification, and compensation, and benefits administration.

LICENSES, CERTIFICATES AND OTHER INFORMATION:

  • Professional in Human Resources (PHR) or Certified Labor Relations Professional (CLRP) - Preferred

  • Multi-lingual ability - highly desirable

  • Experience recruiting with Workday high desirable

  • Experience training on recruiting and/or other human resources subjects

MACHINES, TOOLS AND EQUIPMENT USED:

Typical business office machinery and equipment including but not limited to personal computer including spreadsheet and word processing software, printers, telephone, fax and copy machine, calculator, typewriter, and other office equipment appropriate to the position.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is: frequently required to sit and talk or hear, use hands to manipulate, handle or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. Employee must frequently lift and/or move up to 10 pounds. Occasionally required to walk with or lift at least 25 pounds with or without assistance. Subject to lift, move, carry, and store boxes of examinations and supplies. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORKING CONDITIONS:

Work is performed primarily indoor in an office environment subject to frequent interruptions by walk-in applicants, employees, telephone calls and inter-office activities; may be exposed to individuals who are irate or hostile. Work occasional evenings and weekends.

The City of Kent is an Equal Opportunity Employer.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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